6 Things to do When Products Enter the Warehouse

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When product first enters the warehouse, there are six essential processes that must be completed to ensure all products are placed properly into your warehouse management system. These six tasks include, recording the truck tag and zip tie, getting temperature readings from the truck, tagging all product with a barcode label, record any serial lot information, check product against open orders, check product for quality control and set aside any overage.

Putting away productRecord truck tag and zip tie

The first thing that must be done is recording the truck and the zip tie on the truck. The zip tie must be in tact to guarantee no product has been taken off the truck before it enters your warehouse.The barcode attached to that tag will have all the data of the contents of the truck.

Once the information has been recorded, it is now safe to cut the zip tie and inspect the product inside the truck.

If perishable, get temp reading from truck

If dealing with perishable items, an accurate temperature reading of the truck must be conducted. This can be done with a laser thermometer. It is also recommended to do temperature readings at different areas of the truck. If the truck is turned off for long lengths of time, it is possible that the outer perimeter of the truck is much warmer, and possibly above the safe temperature for the product.

Tag it with barcode label

As product comes off the truck, they must be tagged with barcodes that are pre-established by the warehouse management system. The data encoded in those barcodes are dependent on pre-determined criteria of your warehouse team.

Many times a company will choose to use the barcodes already on the product, to prevent double barcoding, saving time and money.

Check product against open orders

When products enter the warehouse, it is important to check the products against any orders that may be open. It is essential to set aside any product that has already been designated to open orders. This will ensure customers receive their deliveries in a timely manner.

By knowing what orders are open and what product needs to leave the warehouse immediately. This saves time from warehouse workers putting product away, just to pick it for an order immediately after.

Quality Control

It is crucial to check product coming into your warehouse for quality. This quality must not only match that promised by the supplier but also the quality that you have promised your customer.

If product does not meet the quality your company requires, it will be easier to send the product back when it hasn’t left the receiving zone.

Set aside overage

If there is an overage of product delivered by the supplier, set aside and decided the next action step for that product.

There are two steps that may be taken immediately for the extra product. If the product is in high demand, it may be beneficial to set the product aside and use it when an order comes through. If there is no foreseeable use of the product, sending it back to the supplier may be the best solution.


If you warehouse can benefit from an organized, efficient warehouse management system, contact QStock Inventory today.

Justin Velthoen

Justin Velthoen

Justin Velthoen has 20 years of supply chain experience, from food distribution to manufacturing, to systems management and implementation. His primary focus is helping businesses realize the cost savings directly to their bottom line.

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QStock offers Warehouse Control, Integrated Shipping, eCommerce, ASNs, Commercial Invoices, Customer Portal, Drop Ship, Lot & Serial Track and Trace, Work Order, with compliance label printing from FDA UDI compliance to SSCC-18 Labels.

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