QStock Inventory – Order Fulfillment Process

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QStock Inventory is currently one of the top programs used for inventory management. Making it possible for businesses to monitor their products with as little time and manpower spent, the system handles the process the minute orders are made right to the point where they are delivered to the client. Utilizing high-end logistics aided by technology, QStock Inventory optimizes companies to deliver better and faster products to their clients for productivity.

In this article, you will find out exactly how QStock Inventory approaches order fulfillment using a series of steps designed to improve the speed, quality, and accuracy of each delivery.

Order Fulfillment

Sales Order Entered and Downloaded

First off, the sales order is encoded to the main system wherein it will be stored in a secure server, ready for access anytime in the event of problems. Depending on the company, the sales order will be entered using specific codes and quantities to designate the accuracy of the item being ordered.

The data is then transmitted to the proper sector of the company to be allocated. At this stage of order fulfillment, the sales order is noted to be withdrawn from stocks.

Inventory Allocated to Sales Order

The inventory is checked, ensuring that there is sufficient stock in place to meet the sales order. Upon removal of said stocks, the inventory count would decrease and the sales margin will increase, denoting the movement of products from one area to another. Corresponding paperwork will be generated by the system, detailing the time and day in which the sales order was filled as well as the details of the order.

FIFO and Integration of Pick Paths

QStock Inventory makes good use of FIFO or the First In, First Out system. This simply means that the first items entered into inventory will be the first ones picked should an order submission come through. This makes sense, especially when it comes to perishable goods, extending the shelf life of products and therefore reducing the chances of spoilage.

Now you may ask: how exactly does QStock Inventory come into this? QStock Inventory manages to pinpoint the exact products that came in first, therefore directing warehouse personnel into the proper pathway with the integration of Pick Paths. This is a system in the program that determines the quickest pathway to a specific location, therefore reducing the timeframe it takes to navigate through an otherwise extensive warehouse.

The information is stored with the Inventory program, guiding pickers through the facility in the most efficient path. This is extremely important for very large storage areas.


This is another excellent feature of QStock Inventory that is triggered from the minute products are sent in the warehouse to be sold to clients. Serialization allows for bulk tracking of products, keeping every single item received and delivered on record. For example, a client contacts you complaining about defective products and needing a recall of the said bulk. Serialization makes it possible for you to track the exact items included in the delivery as well as find out from where the defective products came from in the warehouse.

Barcode Scanning or RFID

Barcode scanning is a system that has revolutionized the logistics and distribution industry. QStock Inventory has been specially created to take advantage of this technology, making use of scanning to verify the receipt of packages, make sure that the packages are in their proper location, and register whether the item is already received or ready to be picked up by the client. Barcode scanning is a very precise system that eliminates mistakes, therefore ensuring that your QStock Inventory data remains flawless.

The program also offers the RFID option or Radio Frequency Identifier. RFID follows the same basic concept as barcode scanning, but at a massive level. Currently being used by companies such as Costco and Walmart in their receiving sector, RFID is designed to lower manpower hours and boost the accuracy of the shipping and receiving line.


Once the item is located and removed from the warehouse, it becomes eligible for shipping. The QStock Inventory program makes room for different shipment types such as FTL, LTL, UPS, FedEx and others. Utilizing this option, companies are in a better position to keep track of orders, labeling them in their proper places and being in complete control of when the packages leave and when they are received by the intended recipient.

You will find that the QStock Inventory process is also more sophisticated when it comes to shipping. Aside from accommodating different types of delivery, this order fulfillment procedure takes into account custom labels, bill of lading, special instructions, ASN shipping labels, end/beginning pick shipping labels and more. All such information will be visible both in the package being sent out as well as the QStock Inventory program of the company.


QStock Inventory also takes care of the packslip aspect of the order fulfillment process. No longer do you have to worry about utilizing pen and paper to record the exact items inside each package – this can be typed into the program and automatically integrated within the inventory, ensuring that each item is accounted for. Combined with the Barcode/RFID procedure, QStock Inventory can literally tell you which box contains a specific item, whether it is a single pen or an expensive iPhone 6.


Issued by the seller to the buyer, an invoice generated by the QStock Inventory contains more than just a unique number for tracking the product. Together with the usual information that comes with the invoice, QStock Inventory takes it one step further by automatically integrating the invoice with the tracking system. The itemized bill will contain all pertinent information such as date, time, where the item was shipped, exact content, box number, and more data that help pinpoint the exact product from a variety of others.

QStock Inventory is a standalone inventory management program that can be integrated with other software aimed towards proper recordkeeping of warehouse stocks. You can integrate QStock Inventory with QuickBooks, creating a more efficient way for your inventory management needs. The program is designed to work in Windows Vista, Windows 8, Windows XP, Windows 7, and Windows 2000.

Justin Velthoen

Justin Velthoen

Justin Velthoen has 20 years of supply chain experience, from food distribution to manufacturing, to systems management and implementation. His primary focus is helping businesses realize the cost savings directly to their bottom line.

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QStock Inventory

QStock offers Warehouse Control, Integrated Shipping, eCommerce, ASNs, Commercial Invoices, Customer Portal, Drop Ship, Lot & Serial Track and Trace, Work Order, with compliance label printing from FDA UDI compliance to SSCC-18 Labels.

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