QStock Inventory is a Warehouse Management System, or WMS, and has a deep real time integration with Quickbooks through an API connection. Today we’ll be showing you how we create a PO in Quickbooks, receive that PO physically in the warehouse with barcode scanning and automatically create an AP Bill document in Quickbooks.

One of the things that QStock does is streamline the receiving process in your physical warehouse.

Here is a new purchase order in Quickbooks with a few line items. When we save the Purchase Order in Quickbooks, QStock copies the purchase order, so in the warehouse we now see the same purchase order to work against and the people working in Quickbooks can see what is pending receipt.

To receive the items into QStock, we are going to use a Wi-Fi enabled windows device with a barcode scanner like this one running QStock Mobile. As you can see, I have visibility to all of the open PO’s in Quickbooks, QStock Desktop, and QStock Mobile. This allows me to see from the perspective of finance, warehouse management and the people working on the warehouse floor in ways that make most sense to each role.

After releasing the Purchase Order in QStock, we can see the Quickbooks Purchase Order converts to show all the items received when we look back at the purchase order as it creates an AP Bill with the items. We can also see the individual Item Activity show the increase in stock for the items that we scanned in through QStock.

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